Section
I. FEES AND PAYMENT POLICY
The program salaries, supplies, and administrative
expenses are supported entirely by the 21st
Century Learning Center Grant. The District #21 Schools
provide space, utilities, and custodial services as an
in-kind donation to the program. In the event that
outside agencies provide special services to the program
(dance classes, tumbling classes, field trips, etc.),
parents are required to pay the tuition fees. These fees
will be collected prior to the event or service.
Section II. REGISTRATION AND
ENROLLMENT
The program encourages children of all backgrounds to
attend. The program does not discriminate on the basis of
sex, race, color, creed, disability, national origin, or
ethnic background.
Eligibility: A student may be registered for
enrollment at the beginning of each quarter of the
District #21 calendar school year, and may withdrawal
from the program at any time. Students must be in grades
K-12 and attend District #21 Schools to be eligible for
enrollment. If enrollment numbers exceed amounts covered
by the 21st Century Community Learning Centers
Grant, criteria will be set based on family income levels
and/or student academic need.
Enrollment: Parents of registered students will
be contacted regarding enrollment in the program.
- If parents wish to enroll their student(s), the
parents will be provided with a set of enrollment
forms. Prior to the student’s first day of
attendance, the parent(s) will complete all forms
and submit them to the program coordinator. A
completed set of forms is required for each child
enrolled in the program.
Section III. ENROLLMENT FORMS
Parents will be asked to complete the following:
Enrollment Agreement Registration Form Release Form
Emergency Medical Consent Medication Release
Insurance Waiver
The program expects the forms to be kept current. The
parent must provide new information to the program
coordinator regarding information on forms such as:
emergency persons, names, employers, phone numbers, and
arrival/departure changes.
Section IV. HOURS OF OPERATION
The before and after-school program will be open
everyday that school is in session. The after-school
program is NOT available during
Thanksgiving Break, Christmas Break, Easter Break, Labor
Day, Columbus Day, Veterans Day, Martin L. King’s
Birthday, Lincoln’s Birthday, and Memorial Day.
THE PROGRAM WILL NOT BE IN OPERATION ON DAYS
SCHOOL IS CANCELLED DUE TO WEATHER OR HOLIDAYS.
The after-school program begins at 3:00 p.m. and ends
at 6:00 p.m. The students are required to go directly to
homework assistance at school dismissal time. Students
attending the elementary school will be bussed over to
the High School at school dismissal time.
Every effort needs to be made to pick up your
child(ren) by your scheduled time. If, for any reason,
you will be late picking up your child(ren), please let
us know in advance. If, for any reason, you do not pick
up your child(ren) by 6:05 p.m., a written warning will
be issued. Program services may be withdrawn if three (3)
late pick-up’s occur. Under no circumstances are
staff allowed to transport children home in their private
vehicle.
Section V. ABSENCES
If your child will not be attending the program
because of scheduled appointments, vacations, or other
planned absences, you must notify the program coordinator
in advance. When you call the school to report illness or
to pick up your child(ren) from school, you must ask the
secretary to put notice of such in the program
coordinator’s mailbox. Children who are absent
without prior notification may be mistaken as a missing
child. This could result in unnecessary concern and time
spent searching for the child. If a child does not arrive
at the program as intended, the program coordinator will
contact the parents. If parents cannot be contacted, the
program coordinator will contact the child’s
emergency persons.
Section VI. RELEASE OF CHILDREN
Children will arrive and leave the program according
to the schedule written by the parents. Children will be
allowed to leave with persons other than the parents only
if the release is to someone 18 years of age or older,
and only then if permission has been given to the
director on the Release form or in writing by the
parents. If a one-time exception is made to this
schedule, the parents should provide the program director
with a note prior to the date. Program staff will ask for
a photo identification of any person who arrives to pick
up children and is not on the release form.
Section VII. SCHEDULED &
UNSCHEDULED NO-SCHOOL,
SCHOOL OPENING DELAY & School CLOSING
- Scheduled No-School Days:The program WILL
NOT be available on scheduled no-school
days such as Teacher Conference Days and
specified holidays.
- Unscheduled No-School Days: There will be NO
program on days when school is canceled due to
water main breaks, heating failure, electrical
problems, weather, etc.
- Unscheduled School Delays: The program
will not be open in the morning if school is
delayed due to water main breaks, heating
failure, electrical problems, weather, etc.
- Scheduled Early Dismissal Days: The
program WILL NOT be available on
days of early dismissal when District #21 has
scheduled Teacher Workshop Days, and prior to
holidays (one day prior to Thanksgiving break,
Christmas break, and Easter break).
- Unscheduled Early Dismissal Days: The
program IS NOT available when
school is dismissed due to water main breaks,
heating failure, electrical problems, snowy
weather, etc. The program WILL be
available in the event school is dismissed early
due to heat. Air-conditioned facilities will be
utilized.
Section VIII. DISTRIBUTION OF
MEDICATIONS
Whenever a child is to be given a prescription or
over-the-counter medicine, the parent(s) must provide the
program coordinator with a completed and signed District
#21 Medication Authorization Form. The medication must be
provided in the original or duplicate container with the
child’s name on it, or a container accompanied by
the doctor’s directions.
Section IX. HEALTH AND SAFETY POLICY
If your child(ren) has a known medical condition
(asthma, diabetes, seizure disorder, etc.), you must be
sure the program coordinator knows what to do if a
problem should occur during program hours. You must make
sure that any medication is available and that the
appropriate forms for its use have been completed.
The parent(s) will be notified to pick up the child
immediately if a child has any of the following
conditions:
- Contagious Disease
- Vomiting or diarrhea
- Fever over 100°
- An accident requiring medical attention
In case of accident or illness, the child’s
parents will be called immediately. In serious cases, the
child will be taken to one of the local hospitals for
treatment by emergency vehicle and the parents will be
called as soon as possible. If you have a hospital
preference, please make that known while filling out the
required forms.
Outdoor play will not be allowed when the temperature
(including wind chill) falls below 20°
. Please dress your child(ren) appropriately for weather
conditions.
Section X. INSURANCE
Any student participating in the after-school program
may take out school insurance available to all students
enrolled in the school. The insurance program is offered
by the school as a service only and is administered by
the insurance company. A waiver of the school insurance
must be signed for the student to participate in the
after-school program.
Section XI. AFTERNOON SNACK
Any allergies to certain foods should be noted in the
required forms.
An afternoon snack and beverage WILL be
provided for each student. Parents may want to provide a
treat in honor of a child’s birthday or special
occasion. In this case, they should contact the program
coordinator to determine the number of children to be
served and plan the date. Only prepackaged store-bought
donations will be accepted.
Section XII. CHILDREN’S
PERSONAL PROPERTY
Children’s personal property (coats, clothing,
school bags, etc.) must be cleared from the Program site
after each session of the program. Any personal property
that remains after the session will be taken to the
school’s lost and found. Although the program
attempts to help children stay organized, the program
cannot be responsible for lost or damaged personal
property.
Section XIII. VISITOR’S AND
OBSERVATIONS
Parents and community members who are screened by the
program coordinator are welcome to observe and volunteer
in the program. For liability and supervision reasons, it
is not possible for children who visit the program to
take part in the activities.
Section XIV. DISCIPLINE AND
DISCHARGE
Children are entitled to a pleasant and harmonious
environment at the program. The Before and After-School
program cannot serve children who display chronically
disruptive behavior.
Chronically disruptive behavior is defined as verbal
or physical activity, which may include but is not
limited to:
- Behavior that: requires constant attention from
staff, inflicts physical or emotional harm on
other children, abuses the staff, ignores or
disobeys the rules which guide behavior during
the school day and program time. If a child
cannot adjust to the program setting and behave
appropriately, then the child may be discharged.
-
- Reasonable efforts will be made to assist
children to adjust to the program
setting. Disruptive behavior will be
dealt with in the following manner:
Our
rules and regulations are based on those
in the District #21 Student Handbook.
These rules pertain to the playground and
bus behavior as well as in general. The
standards of behavior expected by the
school system will not stop at school
dismissal time. We expect the same
behavior and respect during the
After-School Program.
Your child(ren) will be expected to
report directly to the homework
assistance room as soon as possible after
school is dismissed. Children must stay
at their required locations until a
parent signs them out, or written
permission by the parent(s) have been
given to let the child leave.
Violation of any rules will not be
tolerated. Discipline will be handled at
the program coordinator’s
discretion; an example is listed below:
First Offense:
Student/Coordinator conference
Second Offense: Student/
Coordinator/ Parent conference, and a
discussion of documented behavior leading
to a signed contract stating the student
will make a concentrated effort to
discontinue the documented behavior.
Third Offense: The Coordinator
reserves the right to discontinue the
child in the program.
A child may be discharged if he/she is
picked up late three (3) times.
(See Section IV. Hours of Operation).
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